Free checklist

Export documentation checklist

In LC/documentary-credit workflows, many first-presentation problems aren't missing papers — they're small mismatches between documents you already prepared. Use this checklist before you send the set to the buyer, bank, or forwarder.

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Previewbilexor-export-documentation-checklist.pdf
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Export Documentation Checklist

Use this before you send documents to the buyer, bank, or freight forwarder.

Tick each item only when it matches the shipment record — not when a document merely “exists.”

1. Commercial invoice

Seller (exporter) name and full address
Buyer (importer) name and full address — matches LC / purchase order
Invoice number and date
Buyer’s purchase order / contract reference (if any)
Description of goods — matches packing list and LC wording where required
Quantity, unit of measure, unit price, and line totals
Currency of payment
Incoterms (e.g. FOB, CIF) and named place/port
Country of origin
Payment terms (sight, usance, open account, etc.)
Total amount in figures and words (if bank/LC requires)
Signature / authorised stamp where required by buyer or LC

Full document in your PDF — 7 more sections

We'll email you the PDF and nothing else — this doesn't sign you up for the beta.

Template / checklist for reference only. Adapt to buyer and LC requirements, and confirm the final set with your bank or broker before sending.

Related guides: commercial invoice, packing list, and checklist walkthrough.

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